DJEG Purchase Orders and Contracts DJEG

The purchasing agent shall develop a purchase order to be used in purchasing goods for the district.

DJEG-R Purchase Orders and Contracts DJEG-R

Purchase orders shall include the following essentials:

A specification of the item which adequately describes to the supplier the characteristics and the quality standards; a quoted, firm, net, delivered price, whenever possible, and prices shown both per unit and as extended; clear delivery instructions which include time and place; and signature of the purchasing agent and budget account code number.

All purchase orders shall be numbered in sequence; sufficient copies will be made to meet distribution requirements.

A verbal order, subject to subsequent confirmation by a written purchase order, may be issued only in cases where a bona fide emergency situation exists or prior approval has been given by the superintendent. Whenever possible, a purchase order number should be given to the supplier. A confirming requisition/purchase order shall be issued immediately thereafter and clearly marked as such.